3.16.110 Procurement of goods and supplies, equipment, materials, and nonprofessional services—Informal procedure.
The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value as established by resolution of the city council on a periodic basis, inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the informal procedures set forth in this section.
A. The requesting department shall solicit informal proposals by telephone or written request to prospective vendors.
B. Except as otherwise provided in this chapter, purchases shall be based on at least three informal written proposals or bids; or purchase shall be placed using approved bidders’ list, if available.
C. Informal proposals shall be submitted by prospective vendors to the requesting department. The city clerk shall retain a record of all informal proposals for a period of two years following completion of the informal procedures established in this section, which shall be made available for public review and inspection upon request.
D. The order or contract shall be awarded by the purchasing officer to the lowest proposer consistent with the best qualified vendor selection criteria set forth in Section 3.16.130. (Ord. 595 § 1 (Exh. A (part)), 2012)