A. Purchase or contract for goods and supplies, equipment, materials, and professional and nonprofessional services, including preparation and circulation of requests for proposals, requests for qualifications, and other similar requests for submission of bids or proposals;

B. Negotiate, approve, and execute, as well as recommend approval and execution of, orders and contracts for the purchase of goods and supplies, equipment, materials, and professional and nonprofessional services;

C. Act to procure on behalf of the town the needed quality in goods and supplies, equipment, materials, and services at the least expense to the town;

D. Discourage uniform bidding and endeavor to obtain as full and open competition as possible on all purchases;

E. Prepare administrative rules, procedures, and orders necessary to implement the policies and procedures established by this chapter with regard to the purchase of goods and supplies, equipment, materials, and services on behalf of the town;

F. Keep informed of current developments in the field of municipal purchasing, pricing, market conditions, new technologies, and new products and services;

G. Develop, amend and monitor the town’s standard purchasing terms and conditions;

H. Prescribe and maintain such forms and other rules and regulations as reasonably necessary for the proper implementation of the policies and procedures established in this chapter;

I. Coordinate or supervise the inspection of all goods and supplies, equipment, materials, and services purchased on behalf of the town to ensure conformance with bid specifications;

J. Exercise general supervision and control over all inventories of supplies belonging to the town and use such inventories in making procurement decisions to avoid excessive inventories and inventory spoilage;

K. Recommend the transfer of underutilized, surplus, or unused goods and supplies, equipment, and materials between departments as needed and the sale of such goods and supplies, equipment, and materials which cannot reasonably be used by any department or which become unsuitable or obsolete for town use;

L. Maintain and update periodically a vendor master file or list necessary for the efficient operation of purchasing functions, such as approved bidders’ list or standard contracts;

M. Conduct (or ensure the conducting of) annual audits of the process to ensure compliance of purchasing, receiving and payment authorization procedures;

N. Consider and encourage the purchase of recycled and recyclable materials and environmentally friendly products, whenever practicable;

O. Where other factors are equal, procure goods and supplies, equipment, materials, and services from local business enterprises; and

P. Confirm periodic physical inventories are conducted and monitor asset tagging procedures and audit trails. (Ord. 595 § 1 (Exh. A (part)), 2012)